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Business annual withholding tax forms just received a file date extended to April 30, 2018

Posted on April 6, 2018

In a move that will surely help many Indiana businesses, the Indiana Department of Revenue (DOR) has just announced a one-time grace period for all businesses required to file a 2017 Annual Withholding Reconciliation (WH-3) form for withholding tax.

Prior to this announcement, Indiana employers were statutorily required to file Form WH-3 by January 31, 2018 for the 2017 tax year. However, this one-time grace period extends the deadline to April 30, 2018, to encourage all businesses to be in compliance.

According to the DOR, “Monthly WH-1 and annual WH-3 filings are critical to processing and reconciling withholding taxes for employees, employers and government entities.”

To make the filing process clearer, every business that has not already submitted a WH-3 will receive a letter with instructions on how to file.

Here’s what businesses need to know:

  • All W-2 forms must accompany the annual WH-3 form
  • DOR encourages electronic filing through Indiana’s INtax system at intax.in.gov
  • Any business filing more than 25 W-2, W-2G or 1099-R statements must file them electronically
  • Businesses who don’t file before April 30, 2018 are subject to statutorily allowed penalties up to $25,000.

Need more information?

Your Teipen, Selanders, Poynter & Ayres CPA can provide you with a more detailed understanding of the requirement, or walk you through the filing process. Or, general WH-3 filing information can be found on the DOR website www.in.gov/dor/4455.htm or www.in.gov/dor/reference/files/dn05.pdf.

For specific questions or concerns about a business withholding account, contact the DOR Customer Service Department directly at 317-233-4016, Monday through Friday, 8:00 a.m. – 4:30 p.m.